How to Manually Add Entries for a Day

Who this guide is for

• Individual accounts – anyone using Time Squared on their own.

• Employees in a team – as long as your team allows manual entries.

  • If your admins have turned off manual entries, you won’t see the purple “Add Entry” button in your Time Card tab.

• Team managers and owners – you can also add time entries, but your screen will look a little different.

👉 This video guide is made for individual accounts and employees. Managers and owners may notice some differences in their view.

Video guide

In this video, I explain how to manually add time entries for any day using the add entry button in the time card tab or from the options menu in various sections.

Unlike a paper timesheet, you can add multiple entries for a single day, which is particularly useful if you're working for different clients. For example, you can log time from 7 a.m. to 11 a.m. for one client and then from 11 a.m. to 2 p.m. for another.

Related to this are flat fee entries and split shifts.

Video Transcript

0:00 Okay, let's talk about how you can just add time for a day. So, other than punching in or clocking in and out, you can just manually add an entry for any day.

0:12 Today, past, future. And you would do that using the add entry button in the time card tab, where you can adjust the start and basically all the details.

0:26 Or from the options menu in most pages up here, you can do add entry. So if you go into timesheet staff, for example, you would have the same option to add a new entry.

0:39 If you're in the project. Inside a specific project, you would have that as well. Yeah, in most places you would have this option.

0:47 And the other thing I wanted to point out was, unlike a paper timesheet, where you would have only one entry for a day.

0:59 Here, you can add as many entries as you want. So if you have, you know, say you're doing work for three different clients, you can add in the first entry from say 7 a.m.

1:12 till 11 a.m. with your first project and your first client, and then you do the second one, you can do, again, same date, but this one's going to be, say, from 11 till, uh, 2 o'clock, doing client one, client two, and you can add a third one.

1:48 So they can see for the 24th, I mean, I've been doing a lot of testing here. I've got like 1, 2, 3, 4, 5, 6 entries just for that one day.

1:58 And yeah, that's basically how you would go about adding entries other than using the timer.